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Associate Executive Assistant

  • Porto, Portugal
  • Fixed Term (Fixed Term)

Blip is a leading tech company focused on software engineering solutions for sports entertainment.

We operate at scale. As part of Flutter Entertainment, we play an essential role in the Group's goal of becoming the global leader in online sports betting and iGaming, developing innovative products and platforms for over 14 million monthly customers worldwide.

We are serious about Tech. We are problem-solvers with big ambitions, keeping a people-first mindset at the core of our work. We prioritize flexibility as we strive to deliver the best technological products and tackle the greatest industry challenges.

Recognizing that everyone brings their own strengths, backgrounds and new perspectives, we empower you to be yourself. That uniqueness shapes the culture of belonging we are so proud of.
 

The Role:

This role provides professional, diligent and pro-active administrative support to a Director and Leadership Team based in Porto. The role involves active diary management and related logistics, planning and arranging international travel bookings, providing administrative support on BAU and ad-hoc work initiatives.
 

What you’ll be doing:

Diary management: Ensure diary commitments, documents, and travel arrangements are managed effectively, dealing proactively and calmly with any problems;

Travel management: Coordinate travel and accommodation requirements, including itineraries and logistics, across multiple time-zones;

Meeting management: Schedule internal and external meetings – planning, arranging, preparing rooms, equipment, meeting papers and, where necessary, organising catering and, in some cases, minute taking, meet and greet visitors;

Expense management: Processing work and travel related expenses in a timely manner and respecting deadlines. Raising POs and arranging for certain invoices to be processes;

Dealing professionally and cordially with third parties , employees and senior managers;

Collating and circulating updates for internal memos , reports and documents;

Support the planning and execution of team events;

Maintain effective filing systems and ensure reporting deadlines are met;

Establish relationships with EAs/PAs and other staff across the business in key locations;
 

The candidate will need to work flexibly, such as assisting with travel/logistics out of office hours on occasion, or may sometimes be expected to work a longer than average day to fulfil certain priorities that arise;
 

Flutter is a global company and travel to overseas offices may be required from time to time.

Take on ad-hoc projects as required.
 

What You’ll Bring:
- Excellent interpersonal skills with an ability to work with a variety of styles and personalities;

- Effective and comfortable dealing with people at all levels of seniority;

- The ability to stay calm under pressure with mature outlook and approach;

- Well organised, with excellent communication skills & attention to detail;

- Experienced in handling and respecting highly confidential information;

- Proactive, with a hands-on approach and a can-do attitude;

- Highly proficient in Word, Excel, PowerPoint and Outlook;

- Comfortable operating at pace within a highly dynamic working environment.

This is what you should have. What do we have, you ask? Well...you can check our amazing perks & benefits right here ! 

So ... are you in?

Equal opportunities

At Blip, we are committed to creating a diverse and inclusive workplace. We strongly encourage people from all backgrounds, ways of thinking, and working to apply.

We are committed to including everyone regardless of their race, disability, age, gender identity, sexual orientation, and religion.

Everyone brings different perspectives and experiences; you don’t have to meet all the requirements listed to apply for this role.

If you need any adjustments to apply for the position and to ensure this role aligns with your needs, please send an email to accommodations@blip.pt.

We will only respond to inquiries related to disabilities.

Associate Executive Assistant

  • Porto, Portugal
  • Fixed Term (Fixed Term)
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