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Associate Executive Assistant

  • Porto, Portugal
  • Fixed Term (Fixed Term)

Blip is a Tech and Innovation Hub with a strong knowledge in software development, mobile apps, web platforms and retail applications for betting and gaming.

We are part of Flutter Entertainment Group – one of the World´s Largest Groups in the bookmaking industry, with an annual revenue of around 5 billion euros.  Its strong and diverse portfolio of market-leading brands and best-in-class products provides excitement and entertainment in a safe and responsible way.

The Code we develop, powering brands such as Paddy Power, Sky Betting & Gaming, Betfair, Sportsbet, FoxBet, FanDuel, and PokerStars, is used by around 14 million people in more than 100 countries, and we are in the API Billionaire Club alongside players such as Google, Facebook and Twitter.

We love working with talented people but more than that, we seek out compassionate co-workers with a collaborative spirit. Our work moves quickly and we're great at coming together to find creative solutions to some of tech's most interesting problems. Our teams are fueled by innovation. We are looking ahead, building what's next, and continuously reinventing the industry.

The Role:
This role provides professional, diligent and pro-active administrative support to a Director and Leadership Team based in Porto. The role involves active diary management and related logistics, planning and arranging international travel bookings, providing administrative support on BAU and ad-hoc work initiatives.

What you’ll be doing:

  • Diary management: Ensure diary commitments, documents, and travel arrangements are managed effectively, dealing proactively and calmly with any problems
  • Travel management: Coordinate travel and accommodation requirements, including itineraries and logistics, across multiple time-zones
  • Meeting management: Schedule internal and external meetings – planning, arranging, preparing rooms, equipment, meeting papers and, where necessary organising catering and, in some cases, minute taking, meet and greet visitors
  • Expense management: Processing work and travel related expenses in a timely manner and respecting deadlines. Raising POs and arranging for certain invoices to be processes
  • Dealing professionally and cordially with third parties, employees and senior managers on behalf of the exec
  • Collating and circulating updates for internal memos, reports and documents
  • Support the planning and execution of team events
  • Maintain effective filing systems and ensure reporting deadlines are met
  • Establish relationships with EAs/PAs and other staff across the business in key locations
  • The candidate will need to work flexibly, such as assisting with travel/logistics out of office hours on occasion, or may sometimes be expected to work a longer than average day to fulfil certain priorities that arise
  • Flutter is a global company and travel to overseas offices may be required from time to time
  • Take on ad-hoc projects as required.

What we are looking for:

  • Excellent interpersonal skills with an ability to work with a variety of styles and personalities
  • Effective and comfortable dealing with people at all levels of seniority
  • The ability to stay calm under pressure with mature outlook and approach
  • Well organised, with excellent communication skills & attention to detail
  • Experienced in handling and respecting highly confidential information
  • Proactive, with a hands-on approach and a can-do attitude
  • Highly proficient in Word, Excel, PowerPoint and Outlook
  • Comfortable operating at pace within a highly dynamic working environment

Associate Executive Assistant

  • Porto, Portugal
  • Fixed Term (Fixed Term)
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Working at Blip